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PETTY CASH

  1. Complete the “Petty Cash Reconciliation” form, and arrange your receipts in order to follow that page. *Form is located in the dropbox
  2. Enter the reconciliation as an invoice in Onesite (No Purchase Order is necessary for this invoice – because the money is already spent. The purpose of a Purchase Order is to get approval PRIOR to spending).
  3. All of these invoices will REQUIRE the approval of the Regional Manager before they transmit to Accounting. (Once they are in Accounting, we will know that they have been approved).
  4. Print the Onesite invoice, and scan the entire packet (Onesite Invoice, Reconciliation Form and receipt copies) to AP. 
  5. Petty Cash will be paid regularly along with utilities, so you should get your check pretty quickly. 

THINGS THAT WILL HOLD UP YOUR PC:
  1. Your Reconciliation Form not balancing.The whole idea of the reconciliation form is to account for your entire Petty Cash balance. If your initial petty cash fund was $500, then your remaining cash plus your receipt totals should equal $500. If your totals don’t equal $500, then you’ve either missed a receipt, or you’re missing cash. Remember that we can only fund what we have receipts for. 
  2. The scan you sent doesn’t include all items. As stated above, the scan should include the Onesite Invoice, the Petty Cash Reconciliation Form, and all receipts in the order they appear on the Reconciliation form.
  3. We don’t have the scan. If you don’t scan us the PC packet, we will not pay it. 
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